Appearing as a Delegation
Request to Appear as a Delegation
Download the Delegation Request Form (PDF)
All individuals or organizations requesting permission to appear before the Board or its Committees as a delegation are required to submit a written request including the presentation topic, summary and the specific action being requested of the Board or Committee using the Delegation Request Form.
Number of Delegations: Only three delegations will be heard per meeting, with a maximum time of 10 minutes per individual/organization. Delegations are scheduled on a first come, first served basis. If the spots are full, Regional District staff will accommodate you on the next available agenda. Delegations are heard at the beginning of the Board or Committee meeting, immediately following approval of the meeting's agenda and minutes.
Deadlines: Delegation requests and all written correspondence must be submitted by noon, the Thursday before the meeting date.
Audio/Visual Presenters: If you would like to conduct a power point presentation, you will be required to email a copy of your presentation at least one day prior to the meeting, to the Administrative Services Department at email@example.com.
Presenting by Zoom - Presenter(s) will be required to share their screen during the meeting to conduct their power point presentation.
Presenting in Person in the Board Room -The Presenter(s) power point presentation will be ready on the Regional District laptop or bring a copy of your presentation on a USB stick.
Delegation Confirmation: The Administrative Services Department will confirm your delegation request by 4:30 pm the Thursday prior to the requested meeting. You will be provided a Zoom meeting invite and instructions on how to participate and share your screen if you have a power point presentation.
Disclaimer: By submitting a Delegation Request you acknowledge and understand that the meeting at which you wish to speak is a public meeting which is recorded and livestreamed, and by speaking at these meetings you are consenting to disclosure of any personal information made evident through your speech or presentation materials. Personal information includes your image, name, address and personal opinions. Individuals presenting to the Board or Committee are requested to respect third-party information by not disclosing others personal information without their consent. You are also asserting that the presentation is in compliance with the Federal Copyright Act and grant the ACRD license to publish these materials in their meeting agendas, minutes, and online.
Personal information collected through the Delegation Request Form is protected in accordance with the Freedom of Information and Protection of Privacy Act and will only be used by authorized staff for contact purposes.
For additional information on how to submit a Delegation Request in person, by e-mail, mail, or by fax, please contact Administrative Services at (250) 720-2700, 3008 Fifth Avenue, Port Alberni, BC, V9Y 2E3, fax: (250) 723-1327 or email firstname.lastname@example.org.